ChildWare was launched in 2010 as part of the Pennsylvania Shared Services Initiative, a joint project with the Delaware Valley Association for the Education of Young Children (now doing business as First Up). With support from the William Penn Foundation, PHMC worked with a pilot group of providers to develop a software-based technical assistance model to meet the increasingly complex data management, administrative, and reporting needs of local providers. 

Now a cloud-based system, ECE directors and administrators log into the system every day to perform administrative tasks associated with managing a child care program. Data management capabilities include child and family information such as demographics, family relationships, subsidy participation and health data; staff data such as qualifications, professional development, and classroom assignments; and agency/site information such as classrooms, capacity, and location. ChildWare also features a robust reporting system that helps users track compliance with regulatory and accreditation agencies. ChildWare consists of two integrated components: state-specific software (DHS requirements, Keystone STARS, Head Start, standards) and technical assistance.

Supports include:

  • implementation planning
  • training 
  • system setup
  • data migration
  • live technical support
  • on-line library of how-to guides and videos, user manual, and FAQs


  • child care centers operating in Pennsylvania with enrollment from 16 to 500+
  • startup fee applies, sliding scale based on enrollment and number of sites
  • annual fee, sliding scale based on enrollment

For more information 

Visit for complete information on the ChildWare management system, startup, fees, and full list of resources.